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How Does Fleet Maintenance Management Work and Why Is It Important?

Updated: Sep 9, 2022

Fleet Maintenance

Your fleet's vehicles are one of the most valuable investments. Taking adequate care of them is essential to running a successful business. Without a proactive fleet maintenance strategy, you risk jeopardising your employees' safety and incurring costly emergency repairs and unscheduled downtime. As a result, the health of your vehicles is an excellent overall indication of the health of your organisation.

Fleet management is an administrative technique that helps businesses organise and coordinate work vehicles to increase productivity, save expenses, and ensure compliance with government requirements. While vehicle tracking is the most common application, fleet management also includes monitoring and documenting mechanical problems and driver behaviour.

How Does Fleet Management Work?

The construction of a comprehensive system for arranging groups of automobiles, vans, trucks, railroads, or marine vessels used to convey commodities is referred to as fleet management. A business must develop consistent standards and clear expectations for this system to function well. The following are the essential components of a fleet management system:

Fleet Vehicle Management Software:

In most cases, a software platform and a fleet vehicle management system are used. This centralised software connects the other components and the personnel in charge of the operation.

GPS or cellular:

Another crucial aspect of a fleet management system is connectivity. A GPS or cellular data link is frequently used in conjunction with a tracking device to transmit critical fleet data.

A Tracking Device:

A tracking device can be connected to a vehicle, trailer, or other pieces of equipment to provide fleet data. In rare situations, applications can be installed on mobile phones and used as a source of tracking data. In other cases, individuals may carry portable GPS devices that can be transported in any vehicle.

Vehicle or Vessel:

Each vehicle may have distinct transportation requirements, and fleet management solutions for various truck sizes are available. There are other devices and software designed for use with truck fleets, ocean fleets, and other specialised applications.

Operators and engineers:

Real-time data will be provided via fleet management systems for an entire fleet. This enables drivers, maintenance engineers, and office personnel to better organise their job tasks and collaborate.

Why is fleet maintenance so important?

The truth is that a fleet maintenance management solution is important for modern fleets for many reasons. On the one hand, well-maintained automobiles can stay on the road for extended periods while also contributing to traffic accident prevention.

Boost profitability:

Strong fleet maintenance management improves a company's bottom line—a point that is strongly related to the prior two. More vehicle uptime equals more work finished on schedule, which equals more incoming work, which equals growth.

Increase vehicle uptime and prevent traffic accidents:

One of the most obvious advantages of fleet maintenance management is an increase in vehicle uptime. To put it another way, by implementing a sound maintenance schedule, managers can keep cars in good condition, resulting in more drive time and lower reactive repair expenditures.

Cut down on operating costs:

One of the "heaviest" goals of fleet managers is to control and reduce operating costs. By adhering to a fleet maintenance management plan, the expenses of unplanned vehicle care, emergency repairs, and part replacements are automatically decreased. Scheduled maintenance also helps with fuel economy and the longevity of the company's assets. Driving behaviour is also a component in lowering operating costs; if this is not addressed, optimal cost reduction may take some time.

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